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My Drive vs. Shared Drive

Shared drivesMy Drive
What types of files can you add?All file types except files from Google MapsAll file types
Who owns files and folders? Your organizationThe individual who created the file or folder
Can I move files and folders onto a drive?

Users can only move files. 

Administrators can move files and folders. Learn more.

Can I move files and folders within a drive?

Yes, if you have Manager or Content Manager access.  

Note: Only Managers can move files and folders between shared drives.

Can I sync files to my computer? 

With Drive File Stream: Yes

With Backup and Sync: No

How does sharing work?All team members see the same file set.Different users might see different files in a folder, depending on their access to individual files.
How long do deleted files stay in Trash?
  • Each shared drive has its own trash. 
  • After 30 days, files and folders in Trash are deleted forever. 
  • Members can delete specific files sooner.
After 30 days, files and folders in
the Trash remain there until the user selects Delete Forever.
Trash are deleted forever. 
Can I restore files from the trash?Yes, if you have Manager, Content manager, or Contributor access.Yes, if you created it.

What can you do with Shared Drives?

Google Shared Drives are shared spaces where Shareds users can easily store, search, and access their files anywhere, from any device.

Unlike files in My Drive, files in Shared Drive belong to the Shared instead of an individual. Even if members leave, the files stay exactly where they are so your Shared can continue to share information and get work done.

Set up a Shared Drive

Create a Shared Drive

  1. Open Drive.
  2. In the left navigation, click Shared Drives.
  3. At top, click New.
  4. Enter a name.
  5. Click Create.

Note: If you can’t create a Shared Drive, your admin might have turned off this feature. Contact your admin for helpPlease contact the Help Desk to request a Shared Drive.

User access levels

To manage shared drives and their contents, users must have the appropriate access levels.