My Drive vs. Shared Drive
|Shared drives||My Drive|
|What types of files can you add?||All file types except files from Google Maps||All file types|
|Who owns files and folders?||Your organization||The individual who created the file or folder|
|Can I move files and folders onto a drive?|
Users can only move files.
Administrators can move files and folders. Learn more.
|Can I move files and folders within a drive?|
Yes, if you have Manager or Content Manager access.
Note: Only Managers can move files and folders between shared drives.
|Can I sync files to my computer?|
With Drive File Stream: Yes
With Backup and Sync: No
|How does sharing work?||All team members see the same file set.||Different users might see different files in a folder, depending on their access to individual files.|
|How long do deleted files stay in Trash?|
|After 30 days, files and folders in|
|Trash are deleted forever.|
|Can I restore files from the trash?||Yes, if you have Manager, Content manager, or Contributor access.||Yes, if you created it.|
What can you do with Shared Drives?
Google Shared Drives are shared spaces where Shareds users can easily store, search, and access their files anywhere, from any device.
Unlike files in My Drive, files in Shared Drive belong to the Shared instead of an individual. Even if members leave, the files stay exactly where they are so your Shared can continue to share information and get work done.
Set up a Shared Drive
Create a Shared Drive
- Open Drive.
- In the left navigation, click Shared Drives.
- At top, click .
- Enter a name.
- Click Create.
Note: If you can’t create a Shared Drive, your admin might have turned off this feature. Contact your admin for helpPlease contact the Help Desk to request a Shared Drive.
User access levels
To manage shared drives and their contents, users must have the appropriate access levels.